Society Admin Access

this is a how-to guide on how student groups can edit their page on our website, contact their members and advertise events

Website Admin

As committee members, you are in control of how your student group appears on the Students’ Union website. You’ve been given admin access, meaning you can use our website to edit your page, contact your members and advertise events.

 

The Students’ Union will provide space on the website for all Student Groups, which must be kept up to date and accurate by yourselves. You may also host an external website if you wish, but these need to be approved by our Communities Team first. If you’d like to set up a website, please don’t hesitate to get in touch! We cannot provide funding for this, but you can use your income from memberships, ticket sales, donations and sponsorships to fund this.

 

 

 

Once you sign in, go to your student group page by heading over to ‘Societies’ and finding your society in the list. Once you’re there, click the settings wheel in the top right corner of the page (pictured below).

 

 

  Then select ‘…society admin tools’ (pictured below).

 

 

You will then be bought to the page pictured below, where you can do a multitude of things.

To edit your student group details, click ‘edit details’. This will allow you to change your name, description, logo, and add any articles, website links and social media profiles (editing the society page is the responsibility of committee members).

 

 

To See the list of your members click the "members" button (pictured below).

 

 

This is not the events form! No events will be processed or uploaded from here. DO NOT USE!

 

 

Contacting your members

This admin access also gives you a powerful tool to contact everyone who has purchased a membership for your student group. This can be used to inform them of events, send round social media or group chat links, and any other communication you want to make with your members.

First, head to admin tools as pictured above. Click ‘messages’

 

followed by ‘send email’.

 

 

You will then be shown two email addresses; your City email address, and your student group email address (if uploaded in the system). Choose which one you want the email to come from, and where you want replies to go.

You will then be taken to the page pictured below, where you can select ‘all members’ and begin drafting an email to all of your members.

 

 

This is a really powerful but often neglected tool and will stop members who are not in your WhatsApp chats from missing important information and events!

Explore this section