External Speakers Event Planning Checklist

Below is a step-by-step guide to organising successful events with external speakers.

Task

Complete

Work with your group to define the event’s purpose and goals

 

Set a desired date, time and location

 

Create a budget and identify any additional funding requirements

 

Start the external speaker’s approval process by submitting an events form, detail all desired speaker’s and self-refer if they meet the criteria

 

Await approval and details of regulatory steps for your event

 

Complete and submit your event risk assessment to the Union

 

Receive confirmation of your event and any required regulatory steps

 

Send your invited speaker the Union’s ‘External Speaker Briefing’

 

Update your event risk assessment with any required regulatory steps

 

Promote your event through various channels

 

Prepare materials and equipment for your event

 

Follow up with attendees after the event

 

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