Safeguarding at Events with External Speaker’s

Safeguarding is everyone’s responsibility, as an event organiser you need to ensure the safety and wellbeing of all attendees during events. Below is a list of considerations.

If you need to report a safeguarding concern, you should contact the Union within 24 hours of your event. You can come to the Students' Union Welcome Desk or contact SUCommunities@city.ac.uk.

Risk assessment

• Conduct a risk assessment prior to the event and identify potential risks related to the speaker, topic, and audience dynamics.

Safety protocols

• Establish clear safety protocols, including emergency procedures and contact information for security and the Union.

Inclusive environment

• Promote an inclusive event where all attendees feel safe to express their views, encouraging a respectful dialogue and set expectations for behaviour.

Training for event leads / organisers

• Ensure event leads / organisers are trained in safeguarding and know how to escalate concerns. This should include knowledge of how to handle disruptive behaviour or emergencies.

Communication

• Clearly communicate the safeguarding measures in place to attendees before and during the event. This could include signage and announcements.