Examples of Regulatory Steps

Regulatory Steps

Example details

Attendance restrictions

• Only City St George’s members (staff and registered students) can attend. They must show a valid ID (City St George’s ID card).

Campus security coordination

• The university / site security team will be notified of the event, especially those after teaching hours to ensure safety.

Change of event style - debate

• For controversial topics, the event format may be adjusted to include a debate, allowing for diverse views to be expressed and heard by attendees.
• Requirement to have an experienced Chair.

Event management

• Event organisers must ensure stewards are present to check IDs and manage entry.

• A ticket system should be implemented for restricted audiences.
• The Union will advise on a specific number of stewards required.
• Event organisers are required to provide stewards with a briefing before the event.

Emergency protocols

• Develop and share emergency response plans with event organisers, including procedures for handling disruptions or emergencies during the event.

Larger venue / room requirement

• If your crowd estimates exceed the room capacity or if a high number of attendees is expected, the event may be moved to a larger venue with assistance from the Union.

Monitoring social media and communications

• The Union will monitor social media to gauge if external groups are planning to attend or if there are threats of violence.

• Statements may be prepared before or after an event to protect the safety of students.

Pre-event briefing

• The Union may conduct briefings for event organisers and speakers to clarify expectations, policies, and procedures, ensuring everyone is aware of their responsibilities.

Public attendance

• The public can attend with proof of identity, but the event must be ticketed via the Union’s website, and photo ID is required at entry.

Press approval

• Representatives of the press, radio or television must receive prior approval from the University and Union.
• If an event receives press attention event organisers must notify the Union, this is to ensure fair coverage and assist with any responses to published media.

Post-event review

• The Union may conduct a debriefing after the event to assess what went well and what could be improved.

Specified entry and exit routes

• Speakers and attendees may need to entre and exit through designated routes or to be escorted to ensure the event runs safely.

Training for event organisers and stewards

• The Union may provide training for event organisers and stewards on crowd management to help maintain a safe atmosphere during the event.

University members

• Other UK university members may attend with proof of identity, using their university ID card.

Union staff presence

• Union staff may attend the event to assist and prepare communications afterwards. They will make notes on the event content.
• They will not intervene and stop the event unless any of the Union’s policies or legal duties are broken during the event.