Club Committee Handover Timeline

Welcome new committee members! 

Congratulations on being elected as a committee member for 2025/26! We hope you’re excited about the year ahead. 

Being on the committee of a society is an amazing opportunity to shape the student experience of your members and will be a fantastic role for you to develop your skills and experience as future leaders too. 

The Students' Union have a handover process which aims to make the process as smooth as possible, while also equipping you with the skills, knowledge, and confidence to begin your exciting new role. Please ensure you review and complete all the steps below.

The team are there to support you through every step, so if you have any questions, please don’t hesitate to get in touch by emailing:

studentsunion@sgul.ac.uk (Tooting)

 Sports@citystgeorges.ac.uk (Clerkenwell and Moorgate) 

Step 

Task 

Date/timeline 

1 

Complete elections/AGMs 

All societies are required to elect a committee annually. Committees are elected either through an online election (e.g. zoom, google forms) or an Annual General Meeting. (AGM) 

If you completed an AGM or a different election, please ensure you send through the incoming committee details using this form. 

31st March 

2 

Complete a handover document 

We will also ask the existing committee members of your group to complete a Handover Document, which will then be shared with you via email in June. This will contain useful information about your individual group’s finances, passwords and activities, along with any general advice from your predecessors. 

You can download this document here. 

31st March 

Book in your Club Development Meeting (Clerkenwell and Tooting) 

Club Development Meetings are opportunities for you to speak to the Communities Team about your plans for the year. The Communities Team can answer questions and support you with your plans for the year. You should come prepared with a first draft annual risk assessment and some rough ideas for the year. 

More information will be released about this in due course. The sessions will take place online or in person with a member of the Communities Team. 

You should come prepared with your plans for the year and your updated annual risk assessment. 

4

Attend the Committee Training Conference (Clerkenwell and Tooting) 

The Committee Training Conference is taking place on campus and is open to all incoming committee members. This day will be full of useful and practical sessions to equip you with the information and skills you need for your new role. This is also a fantastic chance to meet other committee members and get to know the Communities Team. 

More details on the sessions will be released in May. 

You can book on to attend here. 

A networking lunch will be provided. 

5th June 

5

Request any changes to membership fees

Once the first membership has been purchased you will not be able to change your membership fee until next year. 

Any membership fee changes should be emailed to SUCommunities@citystgeorges.ac.uk (Clerkenwell and Moorgate) 

studentsunion@citystgeorges.ac.uk (Tooting) 

By 31st July 

Attend Captains Training (Clerkenwell and Tooting Site Specific)

The captains training will take place on campus and is mandatory for all Sports Club Captains.  This day will be full of useful and practical sessions to equip you with the information and skills you need for your new role. This is also a fantastic chance to meet other captains and get to know the Communities Team. 

7

Complete mandatory online training 

All core committee members are required to complete mandatory committee training. This includes essential information about running your society.

The President, Finance Officer and Welfare Officer and/or Communications Officer of all societies are required to complete this training module. 

Comittee training will be emailed out to all incoming committee in Term 3.

By 20th September 

8

Team Trials 

Liase with Sports Team to confirm your 2025/26 representational team trials dates and how you plan to advertise these. 

By 20th September

9 

Ensure all committee have purchased a membership for your club 

Memberships can be purchased from the 1st August. All memberships must be purchased through the students’ union website. 

All committee members are required to purchase a membership for their society. 

Ongoing