Committee Handover and Induction

Being a committee member comes with many responsibilities and along your journey you will have lots of fun, meet lots of people and gain new skills. The Communities Team are here to help you along the way.

Welcome new committee members!

Congratulations on being elected as a committee member for 2024/25! We hope you’re excited about the year ahead.

Being on the committee of a society is an amazing opportunity to shape the student experience of your members and will be a fantastic role for you to develop your skills and experience as future leaders too.

The Students' Union have developed a handover process which aims to make the process as smooth as possible, while also equipping you with the skills, knowledge, and confidence to begin your exciting new role.

Please take a look at the different steps of this process below. There are 7 main steps essential to every society.

The team are there to support you through every step, so if you have any questions, please don’t hesitate to get in touch by emailing SUCommunities@city.ac.uk

 

Step

Task

Date/timeline

1

Complete elections/AGMs

If you held a committee election through the Students' Union website, we already have your details. You do not need to submit any new committee details.

If you completed an AGM or a different election, please ensure you send through the incoming committee details to SUCommunities@city.ac.uk

31st May

2

Complete a handover document

We will also ask the existing committee members of your group to complete a Handover Document, which will then be shared with you via email in June. This will contain useful information about your individual group’s finances, passwords and activities, along with any general advice from your predecessors.

You can download this document here.

31st May

3

Attend the Committee Training Conference

The Committee Training Conference is taking place on campus and is open to all incoming committee members. This day will be full of useful and practical sessions to equip you with the information and skills you need for your new role. This is also a fantastic chance to meet other committee members and get to know the Communities Team.

More details on the sessions will be released in May.

You can book on to attend Here A networking lunch will be provided.

5th June

4

Request any changes to membership fees

Once the first membership has been purchased you will not be able to change your membership fee until next year.

Any membership fee changes should be emailed to SUCommunities@city.ac.uk

By 31st July

5

Book in your Society Development Meeting

Society Development Meetings are opportunities for you to speak to the Communities Team about your plans for the year. The Communities Team can answer questions and support you with your plans for the year.

More information will be released about this in due course. The sessions will take place online or in person with a member of the Communities Team.

You should come prepared with your plans for the year and your updated annual risk assessment.

By 20th September

6

Complete mandatory online training

To further support societies, the Students' Union is launching a new online committee training module. This training will be on Moodle and include all the essential information.

The President, Finance Officer and Communications Officer of all societies are required to complete this training module.

More details will be released about this at the Committee Training Conference in June 2024.

By 20th September

7

Ensure all committee have purchased a membership for your society

Memberships can be purchased from the 1st August. All memberships must be purchased through the students’ union website.

All committee members are required to purchase a membership for their society.

20th September

Top tips

  • Familiarise yourself with the Committee Hub website, which has lots of information about running your group. This includes any forms you may need, information on Students' Union processes and much more!
  • Join the Society Committee WhatsApp chat 24/25. Important news bulletins will be shared through this chat. This is also a place to ask each other questions and share best practise. This will be shared at the Committee Training Conference.
  • Read through the Student Groups Handbook. This contains all the information. You can find the Student Groups Handbook
  • Download anything you need from your society email account. We will be moving to a different email system for 24/25 and all societies will be issued with new emails. More information to come on this soon.

Useful Information 

If you need some further guidance please look at our training below. If you need an different layout for the training or a more accessible format please contact us.

Being an Effective Committee member 

 

Introduction to the Students' Union

 

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